Risk Committee

Duties

i. Overall

The Committee has oversight of the Risk Management Framework of the Group and specifically the effectiveness of risk management, governance and compliance activity within the Group. The Risk Committee will support the Board in its consideration of the business activities that expose the business to material risks with explicit and dedicated focus on current and forward-looking aspects of risk exposure. It advises the Board on considerations and process for setting the Risk Appetite and related tolerances, taking into account the Board’s overall degree of risk aversion and the Company’s current financial situation. The Board retains responsibility for approval of the Risk Appetite. In reviewing risk management information and in executing its duties the Committee shall keep under review in particular:

  • the alignment of the Group’s strategy to the Risk Appetite and policy of the Board as highlighted in the reported risk metrics;
  • the quality of the Group operating structure and Risk Management Framework as a mitigation and key control to Group-wide risks;
  • the extent to which risk assessment is in line with industry and general business best practice; and
  • consider the outputs of external regulatory and industry reviews.

ii. Risk Appetite

The Group Management Board will define and set the proposed Risk Appetite for the business, with input from the Group Head of Risk. The Risk Appetite represents the levels of risk acceptable to the Group in delivering its strategy and is ultimately approved by the Board.

The Risk Committee shall on behalf of the Board, review and, if appropriate, challenge the process undertaken by the business in setting this Risk Appetite.  The Risk Committee will provide oversight of the process to set and subsequently adhere to the approved Risk Appetite on a regular basis and at least annually and will make recommendations to the Board. The Committee shall take into consideration:

  • the assessment of the risks by the Risk Division and senior management
  • process for assessing capital adequacy and overall regulatory financial resources;
  • remuneration policies in respect of performance objectives;
  • complexity of the group operating model;
  • expertise of senior management;
  • peer group comparison; and
  • industry expectations.

iii. Risk Identification

The Committee shall take all steps to ensure that senior management has in place procedures and mechanisms to identify and control all fundamental prudential, operational, financial, reputation, legal and regulatory risks within the Group. In order to facilitate this, the Committee shall:

  • monitor the effectiveness of the risk management structure;
  • receive and consider the reports of the Risk Management Committee;
  • agree the terms of reference of the Risk Management Committee;
  • receive and consider the Controls Assurance Report and keep under review the effectiveness of the company’s internal controls and risk management systems; and
  • advise management on the adoption and implementation of an appropriate risk management policy.

iv. Internal Capital Adequacy Assessment Process (ICAAP)

At least annually the Committee shall review the ICAAP recommended by the Risk Management Committee to ensure that:

  • all relevant risks to the Group, and in particular the UK regulated subsidiaries, have been captured and that Aberdeen has sufficient capital resources in place;
  • all financial projections have been suitably stress tested as per the risk methodology and metrics used by Aberdeen; and
  • the impact of any material event, such as an acquisition, large client loss, significant market movement has been calculated by the Business Risk Department and, where appropriate, makes recommendations to the Board on the suitability of the risk assessment.

v. Compliance

The Committee shall:

  • review and assess regular Compliance reports and plans as presented to the Committee during the year by the Global Head of Compliance;
  • review and monitor management’s responsiveness to the findings and recommendations of the Compliance department;
  • review and monitor the effectiveness of the company’s Compliance function;
  • review and consider if the Compliance function is structured in line with FCA SYSC 6.1 standards: and
  • meet the Global Head of Compliance at least once a year, without management being present, to discuss their remit and any issues arising from their work.

Authority

The Committee is appointed by the PLC Board from which it receives its authority, and any material change to these Terms of Reference must be approved by the PLC Board.

The Committee is authorised to

  • seek any information it reasonably requires from any employee of the Group in order to perform its duties;
  • obtain, at the Company’s expense outside legal or other professional advice on any matters within its terms of reference; and
  • call any employee to be questioned at a meeting of the Committee as and when required.

Membership

The Committee shall be appointed by the Board and shall consist of not less than three members, all of whom should be non-executive directors.  At least one member of the Committee shall have recent relevant financial and/or risk knowledge.

The Board shall also appoint the Committee Chairman and in the absence of the Chairman the remaining members present shall elect one of their number to chair the meeting. 

The quorum shall be two members.

The Chairman of the Group Audit Committee will be a member of the Committee.

Attendance / Voting

Only members of the Committee shall have an automatic right of attendance at Committee meetings except that the Group Head of Risk and the Chief Executive will be permanent attendees at each meeting. The Board Chairman and other executive and non-executive directors shall attend the Committee meetings at the invitation of the Committee.  The Chairman of the meeting, at his discretion, may also call upon any other person to attend as and when appropriate.

The General Counsel and Group Head of Compliance will report in person to the Risk Committee at least annually and have direct access to the Chairman of the Committee.

The Company Secretary shall act as Secretary to the Committee. 

Decisions are by majority vote of members present at a meeting.  The Chair has a casting vote in the case of equality of votes.

Frequency of meetings

Meetings shall be held not less than 4 times a year and as otherwise required to enable the Committee to fulfil its obligations to the Company.

Reporting

Reports to the Committee 

The Committee shall request information on risk management sufficient to assure the Committee that risks are being addressed by management in line with the Board's Risk Appetite including at least:

  • at each scheduled meeting an update on Divisional and Group risk management activity including the Key Risk Signposts from the Risk Management Committee;
  • at each scheduled meeting an update on Compliance from the Group Head of Compliance;
  • once per annum a summary report on risk management across the Group, outlining the key risks to Divisional and Group strategies and the mitigating controls; and
  • once per annum a summary report on the strategy and objectives for improving risk management across the company.

Notwithstanding the above, the Group Head of Risk, General Counsel or any other senior manager, may escalate a material issue to the Risk Committee in advance of a scheduled meeting if deemed necessary.

Reporting to the PLC Board

Minutes of the Committee meetings shall be circulated to all members of the Committee and made available on request to all other members of the Board.

The Chairman of the Committee shall report formally to the Board on the Committee’s proceedings after each meeting. The Chairman will summarise all material items discussed with management and ensure that issues of concern are highlighted

The Chairman may escalate material issues to the Group Chairman and the Board immediately if he believes it appropriate

To the shareholders

The Committee shall:

  • provide input to the Audit Committee on any statutory disclosures on the risk management systems of the company, in particular the disclosure requirements required by the Financial Conduct Authority; and
  • recommend a Risk Committee report to the Board for inclusion in the Company’s Annual Report.

The Chairman of the Committee shall attend the Annual General Meeting prepared to respond to any shareholder questions on the Committee’s activities.

Documentation

The Secretary maintains copies of all Committee papers, including minutes of meetings, and are available on request from the Secretary.

Interaction with other Board Committees

The Chairman of the Committee will meet with the Chairmen of the Remuneration Committee and the Audit Committee on a periodic basis to discuss specific risk areas. The Chairman of the Remuneration Committee shall ensure that any proposed Remuneration policies have been presented by management and discussed by the Risk Committee in the context of the Board’s Risk Appetite.

Performance

The Committee shall, at least once a year, review its own performance and terms of reference to ensure that it is operating effectively and, if relevant, to recommend any changes necessary to the PLC Board. 

Approval

These Terms of Reference were approved by the PLC Board at the meeting on 20 July 2016.